ß÷ßäÉçÇø

At the beginning of each new fiscal year the Shared Services - HR Services initiates the DBT rollover in HCM. This annual process copies the previous year’s combocode and carries it forward for employees to ensure their salary and deductions continue seamlessly into the new fiscal year. 

While this automated rollover simplifies the transition, it is not without some nuances.  On April 1, 2025, this rollover occurs within a 30 minute window during regular operations.  Even though Shared Services runs several queries to compare data before and after the rollover, information is continually being added or edited and very occasionally, it will select the wrong combocode.  

 During this process and periodically through the year, we encourage faculties and departments to also review and validate their data to ensure its accuracy. This saves time and effort down the road.  Below are a few recommended action items you can take:

• Prior to the first pay confirm in April (April 17 for Semi-Monthly and April 24 for Monthly), review the GL Funding Page within HCM to verify that funding sources, percentages, and chartfields are accurate.
• Check for any expired or soon-to-expire funding sources and update to active accounts with your Finance Partners.
• If any errors are identified or changes that need to be made, submit a ticket to the Staff Service Centre to make necessary corrections before the next payroll processing deadlines.
• After the first pay confirm in April (April 17 for Semi-Monthly and April 24 for Monthly) run the Salary & Benefits Expenditure report to validate employees are coded to the right combocode/speedcode. (Running this on a monthly or even quarterly basis will help to ensure your data is accurate).
• If any errors are identified, submit a ticket to the Staff Service Centre to make necessary corrections before the next payroll processing deadlines.

Questions?  Contact the Staff Service Centre